Software Alternatives, Accelerators & Startups

Trello VS MS SharePoint

Compare Trello VS MS SharePoint and see what are their differences

Trello logo Trello

Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

MS SharePoint logo MS SharePoint

Share, organize, and discover information with Microsoft SharePoint. Learn about SharePoint Online, OneDrive for Business, and Apps for SharePoint
  • Trello Landing page
    Landing page //
    2023-07-23
  • MS SharePoint Landing page
    Landing page //
    2021-09-21

Trello features and specs

  • User-Friendly Interface
    Trello's drag-and-drop interface is intuitive and easy to navigate, making it accessible for users of all skill levels.
  • Collaborative Features
    Trello allows for real-time collaboration, with features like comments, mentions, and attachments, making team communication seamless.
  • Customization Options
    Users can customize boards with different backgrounds, labels, and stickers. Additionally, Trello offers Power-Ups to extend functionality.
  • Cross-Platform Availability
    Trello is available on iOS, Android, and web, allowing users to stay connected and manage tasks from multiple devices.
  • Integration Support
    Trello integrates with a variety of other tools such as Slack, Google Drive, and Jira, enhancing its functionality and adaptability.
  • Free Tier
    Trello offers a robust free tier that includes many essential features, making it a cost-effective option for individuals and small teams.

Possible disadvantages of Trello

  • Limited Advanced Features
    Some advanced project management features, like Gantt charts and time tracking, are not available or require third-party integrations.
  • Notification Overload
    Users can receive a high volume of notifications, especially in larger teams, which can become overwhelming and reduce productivity.
  • Scalability Issues
    While suitable for small to medium-sized projects, Trello may struggle with more complex project management needs, particularly for large-scale enterprises.
  • Storage Limitations
    The free version of Trello has storage limitations, which can be restrictive for teams that need to share and store large files.
  • Dependence on Third-Party Integrations
    Many advanced features and functionalities depend on third-party integrations, which can lead to additional costs and potential security concerns.
  • Limited Reporting and Analytics
    Trello lacks comprehensive reporting and analytics features, making it difficult for teams to gain insights into their productivity and project performance.

MS SharePoint features and specs

  • Integration with Microsoft 365
    Seamlessly integrates with other Microsoft 365 applications like Teams, Outlook, and OneDrive, enhancing productivity and collaboration.
  • Customizability
    Offers a wide range of customization options to tailor the workspace to fit specific organizational needs.
  • Document Management
    Provides robust document management capabilities, including version control, metadata, and advanced search features.
  • Security
    Incorporates advanced security measures such as encryption, access controls, and compliance with industry standards.
  • Collaboration Features
    Enables team collaboration through features like shared workspaces, lists, and automated workflows.
  • Scalability
    Suitable for organizations of all sizes, allowing for scalability as the organization grows.

Possible disadvantages of MS SharePoint

  • Complexity
    Can be overwhelming due to its vast array of features and customization options, requiring significant time for setup and management.
  • Cost
    Can be expensive, especially for small businesses, due to subscription fees and potential costs for consultancy and training.
  • Performance Issues
    Sometimes experiences performance lags, especially when dealing with very large datasets or numerous customizations.
  • User Adoption
    Staff may need extensive training to fully utilize the platform, leading to slow user adoption.
  • Limited Offline Access
    Limited functionality when offline, which can be an issue for users who need to work without internet access.
  • Search Function Limitations
    Search functionality can sometimes be less effective than anticipated, making it difficult to locate specific documents or information.

Trello videos

How to Organize Your Workflow - Trello Review!

More videos:

  • Review - Why I'm LEAVING Trello 😲 | Trello 2019
  • Review - Trello - A Quick Overview

MS SharePoint videos

MS SharePoint Review

Category Popularity

0-100% (relative to Trello and MS SharePoint)
Project Management
93 93%
7% 7
Task Management
94 94%
6% 6
Productivity
100 100%
0% 0
Cloud Storage
0 0%
100% 100

User comments

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Reviews

These are some of the external sources and on-site user reviews we've used to compare Trello and MS SharePoint

Trello Reviews

  1. A handy tool for planning

    Trello excels as a task planning tool, and I appreciate its user-friendly interface, especially when using it on a smartphone. Its mobile app is incredibly convenient, allowing me to stay organized and connected on the go. I appreciate how it streamlines collaboration without unnecessary complexities.

  2. Been using it for over 5 years! Super effective!

    Incorporating Trello into my daily workflow has been a game-changer. It is an incredibly intuitive and versatile tool that has significantly boosted my productivity. What I particularly love about Trello is the visual aspect of its interface - the board and card system makes it easy to visualize my tasks and progress. The ability to create different boards for different projects or areas of work helps to keep everything organized and easy to manage. Adding, moving, and categorizing tasks are just a drag-and-drop away, making it straightforward and efficient. The flexibility to customize each card with due dates, labels, checklists, attachments, and even members has been beneficial in tracking the status of various tasks and deadlines.

    he collaborative features are another huge plus. Sharing boards and tasks with colleagues, and being able to comment directly on cards, makes team projects and communication a breeze. On the go, I have found the Trello mobile app to be just as user-friendly and functional as the desktop version, allowing me to stay on top of my tasks no matter where I am. Overall, Trello has proved to be an invaluable tool in managing my daily tasks and enhancing productivity. I highly recommend it to anyone looking to streamline their workflow.

    🏁 Competitors: Asana
  3. Simon
    · Working at Simon ·
    A Great Collaboration Tool, But There Are Better Options Out There

    I have been using Trello for a couple of years now and I must say, it's a great tool for organising tasks and collaborating with team members. It's simple to use, has a nice interface, and the mobile apps are great for on-the-go productivity.

    One of the best things about Trello is its flexibility. You can use it for almost any type of project, whether it's a personal to-do list or a complex team project. The ability to create multiple boards and add unlimited cards and lists makes it a great tool for keeping track of everything from the big picture to the minute details.

    However, while Trello is a good tool, I don't think it's the best option out there. For one thing, the free version is quite limited in terms of features and functionality. You'll have to upgrade to a paid plan to get access to things like integrations, power-ups, and more. Additionally, I've found that Trello can be a bit slow at times, especially when you have a lot of boards and cards.

    🏁 Competitors: Asana
    👍 Pros:    Flexible|Easy to use|Mobile app
    👎 Cons:    Expensive|Limited features on free plan|Little slow

The Top 7 ClickUp Alternatives You Need to Know in 2025
Benefits:Trello's straightforward design allows users to quickly adapt without extensive training. Recent updates have introduced features like card mirroring and integration with Jira lists, enhancing its capabilities.
How Tight-Knit Teams Get More Done with Innovative Project Management Tools
A small business might suddenly land a new client or product line. With a flexible approach, you can handle sudden expansions. For instance, if your Trello board becomes crowded, you can create additional boards or switch to something like Asana that manages more detailed sub-tasks. Meanwhile, short video demos via ScreenRec can ensure your new hires (or existing staff)...
Source: medium.com
25 Best Asana Alternatives & Competitors for Project Management in 2024
If this isn’t your first time on the project management software hunt, you’ve most likely come across Trello as one of the popular Asana alternatives. Trello organizes projects into boards inspired by Kanban, a workflow management method. A board is filled with task cards containing notes, attachments, images, documents, and other data to collaborate with teammates.
Source: clickup.com
The 10 best Asana alternatives in 2024
Trello also lets you create custom automations that run based on project activity, like an approaching due date or when a card is moved between lists. You can even set up custom buttons for cards and boards that run an automated sequence when clicked. Individuals and small teams that don't need Asana's advanced template library and team management might be happy to trade...
Source: zapier.com
11 Best Google Keeps Alternatives for 2024
Trello is renowned for its visual Kanban-style approach to project management. It’s a three-tier structure: boards, lists, and cards.
Source: upbase.io

MS SharePoint Reviews

The Best 21 Sharepoint Alternatives in 2019
Sharepoint is a widely used tool mainly due to it being the first on the scene. Companies use it to from sharing documents to managing projects. It was one of the first of its kind at the time of its creation. However, many changes in the playing field mean it may not be your best option anymore…so enter a list of Sharepoint alternatives.
5 Actual Sharepoint Alternatives in 2019: Not every collaborative app is a Sharepoint Alternative
Sharepoint might have project management features, but no team uses Sharepoint primarily for projects. If you want a nimble and modern project or work management solution, Sharepoint is definitely not for you. Both Monday and Asana fall into the same category as Trello.
7 SharePoint Alternatives that Actually Get the Job Done
As SharePoint consultant Jason Masterman says, “Customers are [implementing SharePoint] because they own it. It’s not that they’re doing research and choosing [SharePoint]. They’re doing it because they own it.” In a 2013 survey, only 6% of respondents reported completing a successful SharePoint project. In 2015, that number was up—but just to a mere 11%.
Source: www.process.st
6 of the Best Free Microsoft Sharepoint Alternatives
This product started out as Kerio Workspace, an imitation of Microsoft SharePoint, and then became Samepage, a full-blown cloud collaboration suite that reaches far beyond what other SharePoint imitators could have achieved.
7 SharePoint Alternatives for Every Business Function
While SharePoint is more of a Jack-of-all-Features, these SharePoint alternatives focus on just a handful. As a given, these tools are more cost-effective and easier to use.
Source: tallyfy.com

Social recommendations and mentions

Based on our record, Trello seems to be more popular. It has been mentiond 242 times since March 2021. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Trello mentions (242)

  • Outsourcing Node.js Development: A Smart Choice for Modern Businesses
    Communication & Collaboration Tools: Communication must be clear as crystal. AI-based project management tools such as Jira and Trello facilitate real-time collaboration with outsourced developers. - Source: dev.to / about 1 month ago
  • Mastering the Money Matters of Open Source: Navigating the Financial Landscape
    Budgeting and Planning: Setting a realistic budget that aligns with the project’s goals is an essential first step. Tools such as Trello and Asana can help project teams organize tasks and track financial planning efforts. Detailed budget management strategies are also discussed within the open source project budget management guides. - Source: dev.to / about 2 months ago
  • The Best 100 Free UI/UX Resources for Every Designer & Developer
    Trello Trello.com Project management tool. - Source: dev.to / about 2 months ago
  • Time management: Learn how to make a huge difference in your productivity
    Write down your daily tasks in a notebook. After completing each task, put a tick next to it. This gives you a great sense of reward like you’ve accomplished something. If there’s something you cannot work on during the day, record it in a task-management app like Trello or Todoist. - Source: dev.to / 5 months ago
  • Ask HN: How do I consolidate all my messaging services into ont big dashboard?
    Trello? I haven’t used it in … years, so I don’t know if it supports everything you need, though that was its original intended purpose https://trello.com/. - Source: Hacker News / 6 months ago
View more

MS SharePoint mentions (0)

We have not tracked any mentions of MS SharePoint yet. Tracking of MS SharePoint recommendations started around Mar 2021.

What are some alternatives?

When comparing Trello and MS SharePoint, you can also consider the following products

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Confluence - Confluence is content collaboration software that changes how modern teams work

Basecamp - A simple and elegant project management system.

Slack - A messaging app for teams who see through the Earth!

Wrike - Wrike is a flexible, scalable, and easy-to-use collaborative work management software that helps high-performance teams organize and accomplish their work. Try it now.

Yammer - Yammer is a leading enterprise social network used by more than 200,000 companies worldwide, including 85% of the Fortune 500, to get work done smarter and faster. Sign Up Today.