Wrike VS Notion

Compare Wrike VS Notion and see what are their differences

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Wrike

Wrike is a flexible, scalable, and easy-to-use collaborative work management software that helps high-performance teams organize and accomplish their work. Try it now.

Notion

All-in-one workspace. One tool for your whole team. Write, plan, and get organized.

Landing page //
2023-07-13

Landing page //
2023-09-12

Wrike

Website: wrike.com
Pricing URL: Official Wrike Pricing

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Notion

Website: notion.com
Pricing URL: Official Notion Pricing

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Wrike features and specs

Comprehensive Task Management
Wrike offers robust tools for task management such as Gantt charts, Kanban boards, and customizable workflows, enabling teams to efficiently manage and track their tasks and projects.
Collaboration Features
Wrike includes a variety of collaboration features like real-time activity streams, document sharing, and @mentions to facilitate team communication and collaboration.
Customizable Dashboards
Users can create and customize dashboards to fit their needs, providing an organized view of their tasks, projects, and key performance indicators at a glance.
Integration Capabilities
Wrike integrates with numerous third-party applications, including Google Drive, Slack, and Microsoft Office, enabling seamless workflow and data integration.
Time Tracking
The platform offers built-in time tracking, allowing team members to log hours spent on various tasks and projects, which is useful for project management and billing purposes.

Possible disadvantages of Wrike

Learning Curve
Wrike has a steep learning curve, especially for new users or those unfamiliar with project management software, which can require significant time and training to master.
Pricing
Wrike's pricing can be quite high, particularly for small businesses or startups, with costs increasing as more features and users are added.
Complexity of Advanced Features
While Wrike offers many advanced features, some users find them overly complex and difficult to utilize effectively without extensive training or experience.
User Interface
Some users find Wrike's user interface to be cluttered and not as intuitive as they would like, which can slow down navigation and increase the time needed to complete tasks.
Limited Storage in Lower Plans
Lower-tier plans come with limited storage options, which can be restrictive for teams needing to store large amounts of data or files within the platform.

Notion features and specs

All-in-One Workspace
Notion combines note-taking, task management, databases, calendars, and collaboration features in a single platform, reducing the need for multiple tools.
Highly Customizable
Users can tailor Notion to fit their specific workflow with customizable templates, pages, and databases, making it versatile for various use cases.
Collaboration Features
Notion offers seamless collaboration with real-time editing, comments, mentions, and shared workspaces, enhancing teamwork and productivity.
Cross-Platform Availability
Notion is available on multiple platforms, including web, desktop, and mobile, providing flexibility and accessibility from anywhere.
Integration Capability
Notion supports integrations with various third-party applications like Google Drive, Slack, and Trello, allowing for a more interconnected workflow.

Possible disadvantages of Notion

Learning Curve
Due to its extensive features and customization options, new users might find Notion challenging to learn and navigate initially.
Performance Issues
Some users report that Notion can become slow or experience lag, especially with large databases and complex pages.
Offline Limitations
While Notion offers some offline capabilities, its functionality is significantly reduced without an internet connection, which can be inconvenient for some users.
Pricing for Teams
Though Notion offers a free version, its premium plans can be expensive for larger teams, which may be a constraint for startups or small businesses.
Privacy Concerns
As with any cloud-based service, there are potential privacy and data security concerns, especially for users handling sensitive information.

Wrike videos

+ Add

Wrike Review, Features and Benefits Overview: Is it Still Worth Using in 2020?

Notion videos

+ Add

The Most Powerful Productivity App I Use - Notion

Category Popularity

0-100% (relative to Wrike and Notion)

Notion

Project Management

73 73%

Project Management

27% 27

Productivity

37 37%

Productivity

63% 63

Task Management

72 72%

Task Management

28% 28

Work Management

100 100%

Work Management

0% 0

User comments

Share your experience with using Wrike and Notion. For example, how are they different and which one is better?

Reviews

These are some of the external sources and on-site user reviews we've used to compare Wrike and Notion

Wrike Reviews

The Top 7 ClickUp Alternatives You Need to Know in 2025

OverviewWrike stands out as a powerful project management tool that excels in custom workflows and real-time collaboration. It is particularly favored by larger organizations due to its scalability and extensive feature set.

Source: www.ledgerteams.com

25 Best Asana Alternatives & Competitors for Project Management in 2024

Wrike project management software is ideal for small agencies needing a customizable workspace to organize shared calendars, schedule projects, and collaborate with ease. What’s more, approvers can expedite feedback using Wrike’s visual markup tool.

Source: clickup.com

10+1 Best Workflow Management Software 2024 For Maximum Efficiency

Wrike shines with its comprehensive reporting capabilities and strong project management features. A downside could be its steep learning curve for new users. Wrike incorporates with numerous third-party systems, including SalesForce and Adobe Creative Cloud, and provides excellent automation facilities.

Source: www.manifest.ly

16 Best Asana Alternatives of 2024 (Free + Paid)

With all of those features, however, the software can be hard to learn and even more difficult to master. It can be a pain to onboard, especially for users with no project management experience. There’s a dashboard but it doesn’t have the ability to filter unwanted data. Wrike can also be slow to load and users have complained about its confusing UI. Before making a decision...

Source: www.projectmanager.com

Project Management vs Workflow Management — Wrike vs Pneumatic

Custom phases can be added. However, tasks are moved manually between them. Wrike errs on the side of flexibility, giving users a very powerful tool for creating and managing projects and tasks with them, but all the actual management has to be done by the users.

Source: www.pneumatic.app

Notion Reviews

jk22

· consultant at GFI · 9 months ago

Notion has helped in documenting our business

It's been very very helpful to streamline different people on our team, especially remote workers to help them understand what's going on in our business without 100s of meetings.

👍 Pros: Ui is very attractive|Easy to use|Great for collaboration|Good customer service|Free to use

👎 Cons: Steep learning curve
Ramesh Kumar

· Product Manager at Aerial · 10 months ago

Extremely helpful- made life easier

My remote-first start-up has eliminated more than 200+ hours of meetings and 1000s of mismanaged documents because our entire communication happens through Notion.

👍 Pros: Clean ui|File sharing|Modular

👎 Cons: Learning curve
Boyd Richardson

· Writer at SE · about 2 years ago

As someone who's always on the lookout for the perfect productivity app, I was excited to try out Notion. It promises to be an all-in-one tool for everything from note-taking to project management to personal wikis.

From the moment you open Notion, you can tell that it's different from other productivity apps. The interface is sleek and modern, and it's easy to navigate. The app is divided into pages, which can be customized with different templates to fit your needs. You can create to-do lists, databases, wikis, calendars, and more.

One of the things I love about Notion is the ability to create relationships between pages. For example, you can create a database of your favorite books and then link to a page with your book reviews. Or you can create a to-do list and link to a page with notes about the task. This feature makes it easy to keep all of your information in one place and to connect related items.

🏁 Competitors: Microsoft Loop

👍 Pros: Highly customizable|All in one|Collaboration|Cross platform

👎 Cons: Steep learning curve

Top 10 Notion Alternatives for 2025 and Why Teams Are Choosing Ledger

If you're looking for a Notion alternative that supports real, scalable teamwork, you're not alone. Whether you’ve outgrown Notion or are just exploring more robust, team-friendly platforms, here’s a breakdown of the top 10 alternatives in 2025—and why Ledger is becoming the go-to choice for modern teams.

Source: www.ledgerteams.com

How Tight-Knit Teams Get More Done with Innovative Project Management Tools

Notion: More than a task manager, it acts as a knowledge base. You can store guidelines, references, wikis, and to-do lists all under one roof.

Source: medium.com

11 Popular Knowledge Management Tools to Consider in 2025

Notion AI (Optional Add-on) – $8 per user/month (billed annually). Available for all plans (including the free plan)

Source: knowmax.ai

11 Best Google Keeps Alternatives for 2024

Unlike other note-taking apps, Notion stands out for its endless customization. It’s like an all-in-one workspace structured by pages and blocks.

Source: upbase.io

20 Obsidian Alternatives: Top Note-Taking Tools to Consider

Notion is a popular alternative to Obsidian for its simplicity, minimalistic interface, and large community. On top of note-taking, you can use Notion as a task management tool to create simple to-dos or build a personal knowledge base. You can also embed links, images, videos, code snippets, etc. Notion also has bi-directional functionalities enabling you to interconnect...

Source: clickup.com

Social recommendations and mentions

Based on our record, Notion seems to be a lot more popular than Wrike. While we know about 441 links to Notion, we've tracked only 1 mention of Wrike. We are tracking product recommendations and mentions on various public social media platforms and blogs. They can help you identify which product is more popular and what people think of it.

Wrike mentions (1)

Identify which frontend NPM libraries are used on any website
I just realized I can use this to see who is ignoring GDPR as well. Scanning a few sites I know I see a lot of tracking scripts load up right away. When I scan something like wrike.com I see good implementation of GDPR because the only thing loading is GTM / GA and trust arc as far as third-party libraries. Source: over 3 years ago

Notion mentions (441)

Cool SHIT you can do with docker
Two of the most popular open source note taking app are affine (basically notion but open source) and obsidian (which stores notes in markdown). - Source: dev.to / 6 months ago
Ask HN: Who is hiring? (October 2024)
Notion | https://notion.so | Android Engineer | SF | hybrid (in office 2x a week) | Full time
```
  Level: Mid/Mid+ (4-6yrs experience).
```
- Source: Hacker News / 8 months ago
Karyam: Simples everyday writing app
Advanced Notion and Google Doc writing editor. - Source: dev.to / 12 months ago
My blog post workflow
I manage my non-work and work-adjacent tasks in Notion. Whenever I have an idea, regardless of how big or small or silly or achievable it is, I'll add it to Notion, and use labels to categorise it by type of output (e.g. blog, silly project, website update). Today I wanted to write a short post for my site. I clicked on the filtered blog post view, and selected this one (because I hoped it would be a quick one!). - Source: dev.to / about 1 year ago
6 AI tools that feels illegal to know🤖
Notion.so redefines workspaces. With its intelligent organization and collaboration features, it's more than a productivity tool—it's a digital haven. Discover the art of streamlined and efficient teamwork. - Source: dev.to / over 1 year ago

What are some alternatives?

When comparing Wrike and Notion, you can also consider the following products

Asana - Asana project management is an effort to re-imagine how we work together, through modern productivity software. Fast and versatile, Asana helps individuals and groups get more done.

Trello - Infinitely flexible. Incredibly easy to use. Great mobile apps. It's free. Trello keeps track of everything, from the big picture to the minute details.

Basecamp - A simple and elegant project management system.

Evernote - Bring your life's work together in one digital workspace. Evernote is the place to collect inspirational ideas, write meaningful words, and move your important projects forward.

monday.com - The most intuitive platform to manage projects and teamwork

Obsidian.md - A second brain, for you, forever. Obsidian is a powerful knowledge base that works on top of a local folder of plain text Markdown files.

Obsidian.md vs Notion